Job Description
About Indie Campers
Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices.
With over one million nights rented through our travel platform, we have welcomed more than 300,000 travellers from 169 countries. We offer a comprehensive and expanding array of road trip possibilities: short-term RV rentals, long-term campervan subscriptions, and the possibility of buying one of our vehicles available for sale.
Rooted in a deep technological focus, our challenges are both exciting and demanding and require top talent and motivation to be successfully pursued. We are growing our team and looking for those interested in pursuing this dream with us and joining an ever-developing journey.
The Role
As part of our Office Management team, you will assist the team to ensure the smooth running of the HQ office in the centre of Lisbon on a daily basis and complete various administrative, supportive and organisational tasks to maintain the ongoing requirements of managing our facilities.
What you´ll do:
- Manage the facilities, overseeing and agreeing contracts and providers for services and supervise their work (e.g., cleaning staff, maintenance)
- Manage the office supplies, ordering it and keeping track of those with the adequate suppliers (e.g., IT equipment)
- Complete the onboarding and offboarding journey for every employee (i.e., prepare the equipment, manage credentials, explain office functioning)
- Manage and submit payments and invoices, following the department’s budget
- Implementing and maintaining procedures/office administrative systems
- Organising company events and meetings
- Implementing and provide training on digital tools used by the team
- Booking transport and accommodation
- Dealing with correspondence and daily maintenance needs
- Ensuring that Office health and safety policies are up to date
- Support colleagues as well as other departments when administrative support is needed.
Who you are:
- 1 year or more of administrative experience, preferably managing an office in a multinational environment/culture
- Excellent English skills (mandatory)
- Proficiency in MS Office and Google tools (other digital tools, like Airtable or Confluence, Jira, are a good plus!)
- Working experience in dealing with office equipment (e.g, printers, computers)
- People person with good communication and negotiation skills
- Organised, collaborative and fast learner and with a proactive and hands-on attitude
- Team spirit with a Problem-solving mindset
You are organised, proactive, and hands-on, with experience and a taste for tech / digital tools. Also should feel comfortable dealing with different and multicultural teams on a daily basis, and have great oral and written communication skills.
Are you ready to go Indie?
